Unfortunately, this command isn’t shown by default but you can add it to the Quick Access Toolbar (QAT) in Word. You can directly send a Word document as an email body by using the “Send to Mail Recipient” command. If you carefully formatted a document in Word and want to send it as an email, don’t bother with copying and pasting the text in a new message in Outlook. Send Word document directly as an email body without copy/paste To use this command, select the text for which you want to reset the formatting and press CTRL+SPACEBARĪn alternative way to execute this command is to press the Clear Formatting icon on the Message tab. If you pasted the text and forgot to reset the formatting, there is another command which is quite effective Clear Formatting. Quickly clearing the formatting after pasting
Setting all the pasting options to “Match Destination Formatting”, “Merge Formatting” or simply “Keep Text Only” will make sure that the pasted text blends in nicely with your current email.
There are several paste options in Outlook, with different default settings, which can make the default behavior a bit unpredictable and still requires you to change the formatting afterwards. How can I control the formatting of my pasted text? Similarly, when I have some carefully formatted text from Word and paste that into a new message, a lot of formatting is lost or messed up. Whenever I copy something from another email or application such as an Internet page and paste that in my message, the formatting never really blends in with what I have already.